Some people wanted to know how to do program management. Now, we will tackle how to do it and tackle the important things to do.
1. Define The Scope Of The Program:
The first step in program management is to clearly define what your program is going to do and how you are going to do it. So this means defining what your major goals, deliverables, and timelines look like.
This definition is usually done when you have a few key people around you. That can help you out with coming up with a sound definition for your program.
Here is where you will use tools such as a program mission statement, program charter. And also other documents associated with it such as the program objectives and key deliverables.
These documents will help you define your scope of work for your program. So that people know what they are working on and what they need to complete to get the job done.
2. Create A Program Plan:
The second step in program management is to create a program plan for the activities associated. With your major goals and deliverables defined in step one above.
The plan should include how you will go about achieving these major goals, deliverables, and timelines. That was previously defined in steps one and two above.
Your program plan should include details as to who will be responsible for what. Also, when they are required to do it, where they are going to do it, how many people will be involved, how much money it’s going to cost, etc.
Your program plan is typically broken down into phases or sections with each phase having its own set of activities. That needs to be completed before moving on to the next phase or section of your overall program plan.
3. Implement the Program Plan:
After the program plan has been created, it’s time to move into the implementation stages. It is during this stage that you are trying to get all the people and equipment together to start working on these program tasks.
For example, if you need to get a certain number of facilities in place to complete your program tasks. Then you need to make sure that they are set up and ready to go.
Or if you need a certain number of people with a specific skill set to get the program tasks done. Then you need to make sure that they are ready and in place to begin working on those tasks.
The implementation of these program tasks should be done promptly so that you can meet the defined goals, deliverables, and timelines. Also, it will help you prevent delays or any other issues associated with it.
4. Monitor and Control the Program:
This step is also known as managing or tracking your program. The purpose of this step is to ensure that you are working on the right things at the right time.
You do this by monitoring the work that has been completed and the work that is still outstanding. By doing this, it will tell you if there are any issues with your program.
Also, adjustments need to be made based on what has been completed so far. You will also monitor for any changes that might happen due to external factors such as changes in policy, technology, etc.
And any other events or circumstances outside of your control. These changes will also have an impact on your overall program tasks so make sure they are accounted for when they arise.
When monitoring progress, you want to keep up with any issues or problems that may arise during your program tasks. You want to address these issues as quickly as possible.
Before they become large problems that can potentially disrupt your overall program schedule. And also possibly affect your goals and deliverables.